Scheduling, clinical documentation, data collection, authorizations and billing — connected end to end, so your clinicians spend their hours on clients instead of on paperwork.
We build and operate the software. The clinical services are delivered by the provider agencies that use it.
Miami location · Business line: ABA
One platform
No spreadsheet for authorizations, no second tool for data collection, no third system for billing.
Client records, cases, payers and required documentation, scoped by location and business line so each team sees only what it should.
Sessions with built-in validation for capacity, allowed days, overlapping appointments and authorization limits.
Service plans, session notes and supervision hours with review workflows, electronic signature and month locking.
Datasheets and progress graphs across behavior reduction and skill acquisition programs, with baselines and targets.
Approved units tracked per payer and per CPT code, so utilisation is visible before it turns into a denied claim.
Service logs and claim preparation built from the sessions your team already documented, not re-keyed from scratch.
Clinical data
Technicians collect during the session. Analysts see the trend immediately, against the baseline and the target, without exporting anything.
Baseline vs. current phase · last 10 sessions
Operations
Coverage, cancellations and authorization limits show up while there is still time to move somebody — not at the end of the month, when the claim comes back rejected.
Scheduled sessions by day · Miami location
Security & compliance
Every agency's data is isolated, every action is attributable, and the platform is designed around HIPAA obligations rather than retrofitted to them.
Each agency's clinical data lives in its own database, not in a shared table filtered by an identifier.
Technicians, analysts, billing and administrators each see only the records their role and caseload allow.
Who changed what and when — including signatures, month locks and access to client records.
Codex One LLC operates as a business associate of each provider agency and handles PHI on their behalf.
We will walk you through the platform with the payers, credentials and workflows your agency actually uses.
Codex One LLC operates as a business associate of the healthcare provider agencies that use our platform, and handles protected health information on their behalf in accordance with applicable law, including HIPAA. Each agency remains the owner of its own client data.
We collect the information an agency enters into the platform in order to operate it on the agency's behalf: account and contact details of agency staff, and the client records the agency maintains. We use it only to provide the service to that agency.
The above excludes text messaging originator opt-in data and consent; this information will not be shared with any third parties. Mobile numbers collected for text message notifications, and the consent given for them, are used only to deliver the notifications described in the text messaging program below. They are never sold, rented, leased or shared with anyone for any other purpose, and they are never used for marketing.
If you are a client of one of our provider agencies and want to know what information is held about you, to correct it, or to stop being contacted, please contact your provider agency directly. You can also write to codex@codexaba.com and we will route your request to the right agency.
Codex One LLC provides the Codex ABA case management platform to healthcare provider agencies under a written service agreement with each agency. Access to the platform is limited to users an agency authorizes, and each agency is responsible for the accuracy of the data it enters and for the lawfulness of the consents it collects.
The text message notification program described below is optional for both the agency and the recipient. Enrollment can be ended by the agency at any time, and any individual recipient can stop receiving messages by replying STOP. We provide the service as described and do not guarantee delivery of any individual message, since delivery depends on mobile carriers outside our control.
Message and data rates may apply to text messages. Recipients are responsible for any charges their mobile carrier applies. Questions about these terms: codex@codexaba.com.
Codex ABA sends text message notifications on behalf of the healthcare provider agencies that use our platform. We are the software provider; the agency holds the relationship with the person receiving the message. All messages are sent from a single toll-free number, +1 (833) 293-3280, and every message begins with the name of the agency it is sent on behalf of.
One thing only: reminders that a document is due or about to expire.
We send no marketing and no promotional messages, no appointment reminders and no verification codes. Messages never include a diagnosis, a treatment detail, a service code or any other protected health information.
Consent is collected by the provider agency, on paper, not by Codex and not on this website. When a family is admitted, or when a staff member is onboarded, the agency's intake form includes a separate, optional text messaging section. The person writes their own mobile number, ticks a box that is blank by default, and signs.
An agency cannot switch these notifications on in the platform until it confirms to Codex that it collects consent using the exact wording below, and the platform only sends to numbers recorded as consented. Consent is never bundled with any other permission, and it is never required in order to receive services.
This is the exact text that appears on the agency's paper intake form. Two versions are used, one for families and one for staff; the only difference is which documents are described.
Message frequency varies and is typically fewer than 4 messages per month, since messages are only sent when a document is approaching its expiration date. Message and data rates may apply. You can stop receiving messages at any time by replying STOP to any message; we reply once to confirm and then send nothing further. Reply HELP for help, contact your provider agency, or write to codex@codexaba.com. Opting out does not affect the services you receive from your provider.
Carriers are not liable for delayed or undelivered messages.